What Is Intelligent Print Automation?

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Vasion Team
December 23, 2025
2 mins
Organizations are investing millions in data strategy, but their print operations and resulting document flows are a massive black hole. Intelligent Print Automation (IPA) is a modern, secure solution that unlocks data from print. Insights from IPA extend beyond who is printing what and where, to actioning the data through the print function, from scan to document workflows, and the native application of AI. This can look like: 
  • Digitizing documents to minimize needless printing
  • Intelligent document routing to esignature, eforms, and/or digital workflows
  • AI-powered scan to workflow to analyze, process, and archive documents automatically
  • Unlocking data from physical documents to be leveraged for AI capabilities 
To put it simply...
Intelligent Print Automation is the capability to consolidate, digitize, modernize, and enable simple automation of end user and critical system print with controlled document workflows. 
Intelligent Print Automation represents a new category that bridges traditional print management with modern digital transformation. Unlike legacy print server-based solutions that simply route documents to printers or standalone output management systems that handle critical business printing in isolation, Intelligent Print Automation unifies end user and critical systems printing on a single cloud-native platform while actively enabling organizations to optimize print with a modern, digitally transformed organization.
This new category leverages AI and automation to intercept, analyze, and intelligently route documents—whether that means printing, scanning and digitizing, routing for esignature, or archiving automatically. 
Where traditional print management asks, "How do we print efficiently?", Intelligent Print Automation asks, "What is the outcome you want with this document and how can you get it there more effectively, via physical or digital workflows?"
Intelligent Print Automation is positioned at the intersection of print infrastructure, intelligent document processing, and workflow automation—designed for organizations that need to manage today's complex printing demands while simultaneously progressing toward paperless operations. 
Intelligent Print Automation distinguishes itself through cloud-native architecture, universal and agnostic compatibility, enterprise-grade security (including pending FedRAMP authorization), and AI-powered capabilities that traditional print management and on-prem output management vendors can't match.
Intelligent Print Automation with Vasion is truly the only option for organizations that need to combine physical and digital processes in a holistic way, regardless of the size or complexity of environments, including highly regulated industries, in order to eliminate print hardware, consolidate print software, apply AI, and automate documents in order to secure and modernize for the final step of your digital transformation.
What Is Intelligent Print Automation? | Vasion