August 20, 2025
Beyond the Bottlenecks: Solving Healthcare’s Print and Output Pains With Vasion
Megan Ranger
The healthcare industry faces unique and complex challenges around print and output management; and when disruptions can truly be the difference between life and death, there is no room for failure.
That’s why thousands of healthcare organizations worldwide use Vasion as a unified, secure, and centralized solution that ensures both print and digital document management remain reliable, safe, and streamlined.
Here’s how healthcare organizations, big and small, use Vasion to create a future of serverless print and output automation:
Healthcare Print Challenges: When Print Pains Become Chronic
Output management systems touch nearly every point of care, from patient charts and prescriptions to wristbands and discharge summaries. When end users encounter errors, it creates not only stress but a delay in care. When mission-critical print is broken, patient safety is at risk.
But with thousands of devices and printer drivers spread across facilities, errors are common, and the stakes are high. Misrouted wristbands, failed prescription prints, and unavailable summaries can all delay care when every second counts.
Healthcare IT teams are often stretched thin, tasked with maintaining complex systems using limited time and resources. They often juggle separate platforms for front-end printing and back-end document management, all while relying on outdated infrastructure that’s hard to manage, replace, or scale.
To add to the already complex problem of managing an entire print ecosystem, printers are a huge target for cyber attacks and security breaches. Printers may be easy to overlook, but they’re critical endpoints that process and store protected health information (PHI), making them subject to strict HIPAA guidelines and other regulations.
Unsecured print queues, abandoned documents, and misconfigured user access can all introduce serious security risks. IT teams must walk a fine line between providing convenient access for staff and enforcing strong safeguards like access controls, secure release printing, audit trails, and data encryption.
Every print server is a potential attack surface; each is a doorway for data breaches or malware. The more servers you have, the more exposed you are. The PrintNightmare vulnerability showed just how dangerous this can be, exploiting untrusted drivers to gain system-level access. And despite fewer headlines, its variants still pose a real threat, even on patched systems.
The most effective fix? Eliminate the risk by eliminating the servers. That’s why Vasion Print customers stayed secure during PrintNightmare. With no print servers to exploit, there was nothing for attackers to target.
Vasion Print’s Secure Release Printing also ensures that PHI never ends up in the wrong hands by holding a user’s print job instead of sending it directly to a printer until the user is authenticated (typically with a badge swipe, PIN, or login).
Vasion Print + Vasion Output: A Unified Alternative
IT teams need more than break-fix support; they need centralized print management, visibility, and secure self-service tools to keep PHI safe and patient care moving without interruptions.
That’s why a modern approach to print and output management is no longer optional—it’s essential.
Centralized Print Management With Vasion Print
Vasion Print eliminates print servers and helps reduce IT burden with a centralized Admin Console to manage printers, users, groups, drivers, and profiles from one place. Universal print drivers and a Self-Service Installation Portal give IT teams visibility and control while providing a simple and secure experience for end users. Additionally, the Self-Service Portal empowers and enables end users by reducing helpdesk tickets and freeing up bandwidth for IT teams to prioritize other tasks.
With secure, role-based access and simplified deployment across even the most distributed hospital networks, Vasion Print keeps print environments running smoothly. And more print uptime means one thing: fewer disruptions to patient care.
Seamless Document Management With Vasion Output
Vasion Output replaces aging, siloed output management systems with cloud-first technology, eliminating the need for separate vendors or disconnected workflows. Clinical forms, lab results, prescriptions, and patient records are generated, routed, and delivered with complete visibility and control, all from one secure platform. This ensures secure, reliable access to the documents clinicians and administrators depend on.
Vasion Output also includes an Output Console that gives teams real-time visibility into print jobs. From the console, users can automatically reroute failed jobs to functioning printers, which helps avoid delays and keeps operations running smoothly.
You can also configure Vasion Output to instantly reroute jobs if a printer fails, minimizing downtime and disruptions. A lightweight, self-updating service runs on your network to process and route print jobs from Epic, Oracle Cerner, EMR, EHR, or ERP systems, while complex rule execution is handled in the cloud.
Sensitive PHI is secured end-to-end through built-in secure release methods, integrated security features, and a Zero Trust Architecture.
Try the Cure for Print and Output Management Pains
Every second counts for healthcare organizations, which is why you can’t afford to rely on outdated, fragmented systems for print and output management. Vasion Print and Vasion Output provide the centralized control, automation, and security healthcare IT teams need to reduce risk, increase efficiency, and keep critical workflows moving without interruption. By embracing a serverless, cloud-first approach, organizations are not only solving today’s challenges, they’re preparing their operations for whatever comes next.
Schedule a demo today to see what Vasion Print and Vasion Output can do for you.