Does the right document management really save lives? Absolutely.
It may seem like hyperbole, but document management — when handled with care, accuracy, and efficiency — really can make all the difference in good medical care.
In this case, the best document management is electronic, for several reasons. Paper documentation may have worked in the past, but contemporary healthcare demands contemporary solutions.
To provide the right medical care, doctors absolutely must have quick access to patient information. With the right information comes the right treatment, and in many cases, these treatments are time-sensitive. Even a few minutes can mean the difference between life and death.
On the other hand, what happens when hospitals don’t have excellent document management? What happens when documents get mixed up or lost? What happens is nothing short of disaster. That’s why the US has so many rules and regulations surrounding medical document management.
Even with those regulations, though, a lot of American medical centers are only achieving the bare minimum when it comes to document management. Electronic document management can change that.
So when it comes to this often-overlooked aspect of medical care, what are some of the most important factors? How can electronic document management help hospitals and other healthcare facilities?
Quick Information Access
A person enters the emergency room for the first time. What do the doctors and nurses know about this person? At first, very little.
They know the person’s name and their reason for being in the ER, but what they don’t know can impact this patient’s chances of survival. They don’t know the patient’s medical history, allergies, or medications.
In this situation, it’s crucial that the patient’s doctors have quick patient information access. With fast access, the doctors can make sure that they provide the right care based on the patient’s medical history.
On the other hand, if the doctors can’t access this information quickly enough, they risk giving the patient the wrong medication or misdiagnosing the patient. In emergency settings, delayed information can cause disaster.
Thankfully, with electronic document management, doctors don’t have to deal with these delays. They can access crucial information as quickly as possible and deliver the care that their patients need.
Strengthening Patient Trust
One of the biggest advantages of electronic document management in healthcare is the privacy that it affords patients.
Legally, of course, patients are entitled to privacy no matter what type of documentation their healthcare providers use. However, paper documentation leaves a lot of room for error. Paper documents can pass through a lot of hands, and sometimes people make mistakes such as dropping files.
On the other hand, password-protected electronic documents do a better job of keeping patient information safe. Healthcare providers can know who has accessed their patients’ medical documents. They remain in control.
Since patients’ information stays safer with the right document management, these patients can trust their providers to protect their information and can rest assured that their medical records won’t end up in the wrong hands.
When patients can trust that their information is safe, they’ll feel far more comfortable sharing information with their healthcare providers. They’ll have more freedom to discuss their medical history and current healthcare concerns.
Healthcare providers, in turn, can use this information to provide the best care. The more information a doctor has, the more accurate diagnoses and dosages they can provide. This more personalized approach to care can help patients get the most from their doctor visits. In some cases, it may even save lives.
Not All Document Management is the Same
Overall, electronic document management has a big advantage over paper systems. However, not every electronic document management system is the same. Some systems work more seamlessly than others. When it comes to choosing the right electronic document system, it’s important to consider which system will benefit patients and providers the most. Here are some of the things that set excellent document systems apart from the rest.
Smooth Updates Across Platforms
In healthcare, the same patient record may exist in several places at once. A patient’s primary care doctor, insurance company, and specialists may all have their medical records. However, it’s important to make sure that the document truly is the same across all locations. If a specialist prescribes a new medication, for example, then the insurance company and primary care doctor should be aware of the change. These updates prevent things like adverse drug interactions and other potentially dangerous issues.
The best medical record systems come with smooth and efficient updates across all platforms. Not only does this ensure the best care for the patient, but it also removes a lot of communication burdens.
These days, most medical professionals know that digital records have lots of advantages over analog records. However, some hesitate to switch to a digital system, especially if they have been using a paper system for decades. Without the right tools, switching from an analog system to a digital one can prove difficult and time-consuming.
The good news is that not every system comes with those difficulties. You can find a service that uses a simple capture tool to digitize analog content. This option makes the process less tedious so that you can switch over to your new system as quickly and painlessly as possible.
Digital Document Management With Vasion
In medical settings, having the right document management system isn’t just convenient; it can actually save lives. At the very least, it can ensure that patients have access to the best and most efficient care.
Want to see how Vasion’s electronic healthcare solutions can benefit your patients and providers? Get in touch with us today to learn more. You can also request your demo to see the Vasion system in action.