October 10, 2025
Why Healthcare in APAC Needs Cloud Print Management
Vasion Team
Healthcare facilities across Asia-Pacific are going digital with electronic medical records and modern health technology. But there's one problem holding them back: old printer systems.
"The healthcare sector in APAC is at a pivotal moment," said Jon Gibbs, Regional Director of Business Development, APAC at Vasion. "While we're seeing tremendous digital adoption across the region, many facilities are discovering that their print infrastructure has become the weak link in their security and efficiency chain."
The Digital Transformation Is Happening Fast
Healthcare systems across APAC are changing quickly. Countries are working together to connect their health systems and share patient information more easily. Places like Singapore and Australia are already leading the way with digital health tools and telemedicine.
As healthcare becomes more digital, printer systems need to keep up. Better printing systems mean easier access to data, simpler rule-following, and better security for both paper and digital files.
The Growing Challenge for Hospital IT Teams
Healthcare providers face bigger challenges than ever before and are using digital transformation initiatives to meet those challenges. Recent surveys show that hospitals in the region use digital solutions for at least 40% of their work. KPMG found that 61% of healthcare technology leaders are making AI and automation a top priority. Hospitals plan to spend more money on IT systems, which means they need patient record systems that are secure and work well.
Old printer systems can't keep up with today's security needs and rules. Print servers are outdated, complex, and waste time and resources while creating security risks. They don't let IT teams see what's being printed or manage print jobs well. These systems also rely on people to update them, which can lead to mistakes.
The Role of Print Servers in Data Breaches
Healthcare created more than 2.3 zettabytes of data worldwide in 2020, according to Deloitte. That massive amount of data is an appealing target for cybercriminals. A recent report determined the global average cost of a data breach fell in 2025 for the first time in five years. However, healthcare still has the costliest breaches of any industry studied, costing an average of $4.4 million. Not all breaches are due to printer servers, but they are a sometimes overlooked vulnerability in a complex IT environment.
One expert noted the weakness of print servers in healthcare IT. If a print server is breached, anything that’s been printed through that print server could be exposed. “This makes print servers the one place cyber thieves, cyber criminals love. Most cyber criminals love print servers,” he explained. “They love printers because that's where they can enter into networks.”Cloud Printing: A Better Solution
The answer is moving to cloud-based print systems. Vasion Print offers one platform in the cloud to manage all printing. The company handles printer systems for 450 healthcare customers and over 650,000 printers worldwide.
Andrew Tsiorvas, general manager of Dynamic Software Solutions (DSS), a Vasion partner in APAC, explained the benefits: "What sets Vasion's cloud-based printing solution apart is its ability to address both immediate operational needs and long-term strategic goals. Our healthcare clients consistently see up to 40% reduction in IT support tickets related to printing issues, and the enhanced security features give their compliance teams peace of mind. The platform's printer-agnostic approach has been particularly valuable in APAC, where healthcare providers often manage diverse printer fleets across multiple locations."
Main Benefits:
Better Control and Security
- Eliminates print servers
- Monitors print activities in real-time
- Automatically applies security rules
- Safeguards protected health information (PHI)
Smoother Operations
- Easier printer setup and updates
- Automatic routine maintenance
- Less work for IT teams
- Simpler management
Following the Rules
- Detailed records of all printing
- Automatic document routing
- Real-time information blocking when needed
- Meets local healthcare laws
The Future of Healthcare in APAC
The future of healthcare in APAC depends on building strong, secure, and efficient systems to manage information. Cloud-based print management isn't just about updating equipment. It's about creating a foundation that supports growing healthcare needs while protecting sensitive patient information.
"We're seeing a significant shift in how APAC healthcare providers approach print management," explained Gibbs. "Those who have made the transition to cloud-based solutions are reporting not just improved security and compliance, but also substantial cost savings and increased operational efficiency. This isn't just about printing anymore—it's about creating a secure, efficient foundation for the future of healthcare delivery."
Healthcare providers who make this change now will be ready to meet the changing demands of digital healthcare. They'll have both smooth operations and patient trust in an increasingly complex healthcare world.
Real-World Impact: What Healthcare Facilities Are Experiencing
Hospitals and clinics that have switched to a cloud-based print management solution are seeing real results. Many report that their IT teams spend less time fixing printer problems and more time on important projects. Staff can print from any location in the hospital without complicated setup. Doctors and nurses can access patient documents quickly and securely, which means better care for patients.
One major benefit is cost reduction. Healthcare facilities often discover they were spending much more on printing than they realized. Old print servers require constant maintenance, software updates, and sometimes expensive repairs. Cloud systems eliminate these costs. The system updates automatically, and problems can be fixed remotely without sending a technician to each location.
Security improvements are equally impressive. With cloud-based systems, administrators can see exactly who printed what document and when. If someone tries to print sensitive patient information without proper authorization, the system can block it automatically. This kind of control wasn't possible with old print servers.
The system also helps with staff training and onboarding. New employees can start printing securely on their first day without needing complex setup instructions. The process works the same way across all departments and locations, which makes it much easier for staff who work in multiple areas.
Why Now Is the Right Time to Make the Switch
Several factors make this the perfect time for healthcare facilities in APAC to upgrade their print environments. First, digital technology adoption in healthcare is accelerating across the region. Facilities that wait to fix their print infrastructure will fall further behind. Second, cybersecurity threats are increasing. Hackers specifically target healthcare because patient data is valuable. Every month that passes with an insecure print system is a month of unnecessary risk.
Third, governments across APAC are introducing stricter data protection laws. Healthcare providers need systems that can meet these new requirements. Cloud-based print management makes compliance much easier by providing the detailed records and controls that regulators expect.
Finally, the technology has matured. Early cloud systems had limitations, but today's platforms are reliable, fast, and feature-rich. Healthcare facilities can make the switch with confidence, knowing the technology works well in real-world hospital environments.
Secure Your Healthcare Environment
Learn the best practices for healthcare print security.
FAQs About Cloud Print Management for Healthcare
How difficult is it to switch from traditional print servers to cloud-based printing?
The transition is usually much easier than healthcare facilities expect. Most cloud print management systems are designed to work with existing printers, so you don't need to replace your hardware. The typical implementation takes a few weeks to a few months, depending on the size of your facility. IT teams receive training and support throughout the process.
Will cloud printing work with our existing printers from different manufacturers?
Yes. Modern cloud print management systems work with printers from all major manufacturers. This is called being "printer-agnostic." Whether you have printers from HP, Canon, Xerox, or other brands, they can all be managed through one cloud platform. This is especially helpful for large enterprises that have collected different printer models over the years.
What happens if our internet connection goes down? Can we still print?
Good cloud print management systems include backup options for internet outages. Some systems let you set up local caching or offline printing modes. This means critical printing operations can continue even during temporary internet disruptions. When the connection is restored, everything syncs automatically.
Is cloud printing actually cheaper than maintaining our current print servers?
Most healthcare facilities see significant cost savings after switching to cloud printing. You eliminate the costs of maintaining physical print servers, including hardware repairs, software licensing, and the IT staff time needed for updates and troubleshooting. You also reduce wasted printing because the system gives you better visibility into printing habits. Many facilities discover they can reduce their printer fleet size once they see actual usage patterns.
Can staff print from mobile devices like tablets and smartphones?
Yes. Cloud print management supports mobile printing, which is increasingly important in healthcare. Doctors and nurses using tablets can print patient information, prescriptions, or test results directly from their mobile devices. This capability improves efficiency and supports modern mobile healthcare workflows.
Can we integrate cloud printing with our existing electronic medical records system?
Yes. Modern cloud print management platforms are designed to integrate with popular EMR and healthcare IT systems. This integration allows for automated workflows, like automatically routing specific types of documents to designated printers or departments. Integration makes the system more powerful and helps eliminate manual steps in document handling.