Simplify Scanning For Your Entire Organization

Simplify Scanning for Your Entire Organization

Unify the scanning experience while easily managing security and user activity from a single console across any physical scanners and mobile devices.

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OUT WITH THE OLD

Traditional Scanning Isn’t Optimal

Inefficient scanning processes cost organizations time, create confusion for end users, and leave sensitive documents vulnerable. When every MFD has a different interface and manual distribution is the norm, teams are burdened with lost productivity, version-control issues, and security risks that IT can’t easily mitigate.

Digitally Transform the Scanning Experience

Paper-based storage is more than an inconvenience—it stands in the way of collaboration, drains productivity in hybrid environments, and drives up costs. Digitize your documents and empower teams to instantly scan, share, and access files from anywhere.

REINVENT HOW YOU SCAN

Everything You Need to Scan Reliably

Transform the way your teams handle documents with Simplified Scanning. Eliminate time-consuming manual steps, reduce the risk of data loss, and enable secure, seamless sharing and access for every employee, no matter their location.

Universal Interface

Make scanning a consistent experience every time, no matter the device’s make, model, and operating system.

Centralized Management

Configure, manage, and monitor scan activity for every device and user—across the entire organization—from a single console.⁠

Paperless Efficiency

Transforms paper-based workflows into digital processes, reducing manual steps, speeding up document handling, and cutting down on physical storage needs.

Secure Workflow

Enforce user authentication at the device, supporting Zero Trust practices to protect sensitive data from being mishandled or lost.

Enhanced Collaboration

Capture paper documents into readable digital files with your mobile device’s camera on the Vasion App.

Dynamic Reporting

Get visibility and actionable insights into all user scan activity within the Admin Console to manage security and improve workflows.

Go Digital Today With Simplified Scanning

Discover the quickest way to minimize paper processes by meeting with our dedicated experts today.

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Scan To Email

Send digital files to an email address directly from your MFD or scanner.

Scan To Storage

Store digital files in the destinations you already use, including local network drives, shared folders, or cloud storage locations (like Google Drive, Box, OneDrive, or SharePoint) of your choice.

Mobile Scanning

Capture clear, readable, and secure digital documents wherever you are.

“I love [Vasion Print (formerly PrinterLogic)], it helps centralize everything I need while also providing new innovative ways to keep the company up to date with printing.”

Cara Wise

System Administrator III

Simmons Bank

90%

of companies regard digitization as an opportunity for their business.

Siemens

80%

of organizations plan to implement cloud print management solutions by 2024.

Quocirca

45%

of organizations have a need for centralized management of scanner fleets.

Quocirca

More About Simplified Scanning With Vasion Print

Simplified Scanning Solution Brief

Discover how Simplified Scanning helps you securely digitize documents, streamline processes, and connect teams—anywhere, anytime.

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Simplified Scanning FAQ

Get more details on supported manufacturers, configuration, and additional benefits of Simplified Scanning.

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Technical Blog

We're excited about Simplified Scanning, you should be too. Discover why Vasion's Simplified Scanning solution is a great first step for your digital transformation journey.

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Simplified Scanning FAQs

How do users access Simplified Scanning on the printer?

Users can log in to the CPA with a variety of authentication options like their username credentials, a PIN, QR code, release code, mobile app, or a badge. If your printers support Single Sign-On (SSO), users can authenticate and access all functions of the CPA (print release, scanning, copying, etc.) without having to re-authenticate between each feature.

Can I support Simplified Scanning in my environment?

Simplified Scanning is available for customers using Vasion Print in both Vasion SaaS and Vasion Virtual Appliance environments.

How are my scanned documents kept secure?

Scanned documents are secure from end-to-end. In order to use Simplified Scanning, all users must authenticate their identity at the MFDs via badge swipe, username, release code, QR code, or PIN credentials before scanning.

Scanned files are also encrypted in transit, whether sent via email or uploaded to cloud storage (HTTPS over port 443). For Scan to Storage, mobile documents remain local to the device where the scan occurred. Vasion Print does not retain scanned content, only meta

How do I see scanning activity in my environment?

Within the Print Job Records tab in the Admin Console, you can access the Simplified Scanning Jobs report and view all user activity, including the user, device, group, or department data for reporting, helping you stay compliant with security and privacy regulations.