From Printing Pains to Process Gains: How To Level Up Clinical Print Processes with Output Automation

You probably thought “No pain, no gain” was an expression only heard in intense workouts with heavy lifting and endless cardio. 

Well, we’re here to tell you how to get those “gains” in your healthcare organization—without squatting or protein shakes—by leveling up clinical print and document workflows.

Watch our recent webinar, Printing Pains to Process Gains: How To Level Up Clinical Print Processes with Output Automation, below or read on for a summary. 

How Automated Operations Are Impacting Healthcare Organizations

Since healthcare has historically had an inordinately high volume of paper processes, the effects of automated operations are beneficial across multiple areas in each organization.  

Patient Care: Patients can now complete their forms online prior to their appointment, expediting their visit and simplifying their experience. Physicians are able to spend additional one-on-one time with patients rather than completing manual processes. 

Organizational Efficiency: Automated processes reduce the manual steps clinicians have to take, making those processes repeatable, scalable, cost-efficient, and prevent wasting resources on duplicating work. 

Security and Compliance: The fewer manual processes clinicians have to make, the less room for human error. Paper documents with PHI risk being left in the open, whereas digital files have audit trails, can be retained, and indexed with meta data for additional insight.  

Avoid These Common Pitfalls When Implementing Digital Document Workflows

In this advanced digital era, it’s easy to dive in too quickly and implement every point solution that comes your way. We know you’re fed up with disconnected systems, and you want your workflows to actually flow, so to do that, avoid these pitfalls: 

• Not doing your research and understanding the basics you’ll be changing (e.g. printing, scanning, faxing) and how that impacts moving to the cloud, etc.
• Inadequate training for clinicians 
• Not planning what metrics you want to track for success

Ensure Your Workflows Remain Agile and Adaptable

If there’s one thing we know, it’s that technology is advancing faster than ever. In order to stay up to date and keep costs low, you need to think strategically, not myopically, about the solutions you’re implementing. Keep these tips in mind if you want your workflows agile and adaptable to future technological changes:

Choose Cloud-Based: Cloud solutions are inherently agile and, therefore, will scale without added effort on your part. 

Easy Integrates: Don’t overlook an application or solution’s interoperability–it’s essential for your workflows to integrate and speak to other systems in your tech stack. 

Regular Reassessment: Make sure you have a plan in place to regularly reassess the effectiveness of your processes. 

Unify Administrative and Clinical Print Management

A surefire way to diminish process gains in your print environment is to weigh down your tech stack with disconnected point system after disconnected point system. Rather than using two separate products to manage both the front end and the back end, find a single solution that can manage it all.

Using Vasion Print, a single integrated, cloud-based solution, allows you to deploy queues to the front end, manage all back-end printing through Output Automation, and approach your entire print management strategy holistically without needing multiple applications.