5 Reasons To Adopt SaaS Print Management

The Software-as-a-Service (SaaS) market has exploded in recent years, with the majority of businesses adopting some form of SaaS in their business processes. And this growth is only expected to continue: it’s estimated the SaaS market will increase by 7.33% each year and be worth nearly $375 billion by 2028.

There are many reasons the SaaS market is booming; these services enhance efficiency and reduce costs. Benefits like these can easily be brought to your print management strategy by moving your operations to the cloud. 

Below, we’ll delve into the top five reasons why you should adopt SaaS print management and how making the switch will benefit your business.

Cyberattacks have drastically increased over the last few years, with cybersecurity events happening every few seconds. According to Security Magazine, 79% of organizations expect some sort of cyberattack (such as ransomware attacks) to occur. Additionally, 61% of large organizations have reportedly experienced at least one print-related data breach due to insecure printing practices in 2023.

Printing infrastructures on a cloud platform address these concerns by maintaining top-notch security through automated patches and updates as well as robust security features. Some of these features include advanced encryption protocols, customizable user roles and authentication, and secure printing options like pull printing.

One of the biggest advantages of SaaS print management is the ability to scale on demand. Opening up a new office? Set up your print infrastructure in minutes. Moving, adding, or changing printers? Give end users access on the fly without worrying about helpdesk tickets. With more business agility, you can easily adjust to changing needs—whether that’s a sudden increase in printing demands or needing to downsize operations and infrastructure.

Making the move to SaaS printing reduces your reliance on traditional printing hardware, which can help to alleviate strain on your business resources. For example, SaaS printing reduces the amount of hardware needed to print, helping your organization save money. 

And we can’t forget the device-agnostic nature of SaaS solutions. Unlike legacy hardware, SaaS platforms allow you to make the most of the devices and Operating Systems you currently utilize in your environment without having to go out and buy a new fleet of printers or computers. 

Additionally, SaaS printing solutions eliminate the need for extensive and expensive in-house infrastructure. Reducing infrastructure needs helps minimize the environmental impact associated with manufacturing, maintaining, and disposing of hardware components. 

Traditional printing methods are taking a toll on the environment. According to recent studies, over 375 million empty ink and toner cartridges are thrown away every year and take over 1,000 years to decompose. SaaS printing enables users to optimize print usage and reduce paper waste by leveraging features such as duplex printing, Secure Release Printing, and Print Quota Management.

Keeping business costs low is a high priority for most businesses. However, unexpected hardware failures, upgrades, or downtime can cost organizations up to $5,600 per minute. SaaS solutions, on the other hand, come at a fixed rate—whether it’s in packages, bundles, or per printer/print queue. If you know exactly how many printers are in your fleet, receive rolling automatic security updates, and eliminate the fear of unexpected failures, you’ll have a better idea of how much your preferred platform costs.

Many traditional print management solutions only cover printing needs. If you want scanning capabilities, you’ll likely have to pay extra or implement an entirely new solution. Many SaaS printing solutions come with built-in scanning functionality that allow you to track, manage, and store your digital scans wherever you need to. Scanning solutions standardize the scanning experience for end users and ensure that documents get to the email inbox or cloud storage location. 

Ultimately, SaaS print management is a strategic business decision that brings your organization more than efficiency. SaaS printing boosts your security, enhances agility, lowers costs, and more. 

As the business landscape continues to evolve and your needs change, it’s crucial to implement faster, smarter, and more flexible solutions wherever possible. SaaS print management is a great place to start.