Control Print Costs & Optimize Your Print Environment
Manage print budgets and maximize sustainability in your organization with print quotas, detailed reporting, and real-time insights to lower costs and increase efficiency.
Gain Control Over Every Print Dollar
Keep Print Budgets in Check
Set user-specific quotas for print volume or cost to minimize waste and ensure printing stays within budget, giving you full control over your organization’s printing expenses.
Capture Print Activity in Real Time
Leverage full transparency in your environment to track print activity in real time, monitor job costs, store print job metadata, and automate print activity reports. Integrate this data with your existing business intelligence tools to inform consumable usage and cost trends to improve your bottom line.
Proactively Track Print Costs
Gain valuable insights into print trends by user, department, and location with automated cost analysis. Receive alerts on abnormal print activity and use this data to recommend and implement policy changes. Quantify how much of your budget is spent on printing, and measure the time and money saved by introducing new print management initiatives.
Manage Issues Before They Happen
Stay ahead of potential issues with instant alerts via SNMP monitoring. Easily check the online status of individual printers or your entire fleet, and receive notifications for problems like low ink, open trays, or operational issues. Proactively address concerns, reduce helpdesk calls, and maintain a smooth, efficient print environment.
"Quota Management has been essential in helping us track and manage our user printing. The ease of use has made it a fantastic tool in day-to-day operations. This feature alone has reduced the number of prints we see on a daily basis"
David Stover
Information Technology Coordinator
Guiding Light Academy
Why Wait? Check Your Print Costs and Management Today.
Smart Cost Management for Lean Print Environments
Set Print Budgets
Define print limits for users or departments to prevent overspending.
Encourage Sustainable Printing
Reduce waste by enforcing double-sided printing, black-and-white defaults, and tracking consumable usage.
Track Print Activity in Real Time
Get full visibility into who’s printing, how much, and where costs are adding up.
Automate Cost & Usage Reports
Schedule reports to monitor trends, detect anomalies, and adjust policies as needed.
Gain Full Visibility Into Your Print Fleet
Monitor printer status, toner levels, and device health all from one centralized dashboard.
Save Time & Reduce IT Workloads
Minimize helpdesk calls with proactive alerts for low ink, errors, and print volume spikes.
How Does Quota Management Work?
Vasion Print’s Quota Management feature allows you to control print limits for individual users or groups, based on either volume (number of pages) or cost. Once a quota is reached, users are notified and instructed to contact an administrator or designated user for further assistance.
Save More With Cost Management
Per Internal surveys and data:
30%
reduction in print consumables achieved by majority of Vasion Print customers
71%
of customers reduced time spent on print management by more than half
45%
of customers experienced over 200% ROI, with 87% reporting 100%
Cost Management FAQs
Who is Cost Management designed for?
Vasion Print’s Cost Management Add-On is ideal for K-12 schools, and state and local government agencies looking to control print costs and reduce waste. Cost Management helps organizations stay on budget and support their sustainability goals.
What is a print quota?
A print quota sets a limit on how much a user can print. With Vasion Print, quotas can be defined by either print volume (number of pages) or cost (dollar amount). You can also set quotas for specific time periods, such as monthly, quarterly, or annually.
Can print quotas vary for different users or groups?
Yes! You can set unique quotas for individual users or entire groups. For example, if all second-grade teachers need the same printing limit, you can assign them to a group and set a collective quota for the group.
Which operating systems are supported? Does this include mobile devices?
Print Quota Management is supported on all endpoints—Windows, Chrome OS, macOS, and Linux, as well as iOS and Android mobile devices.
Can I test Cost Management in my environment to see if it’s a good fit?
Yes! Simply schedule a demo, and our team will reach out to walk through the features and answer any questions you may have.