Skip to main content
Vasion

November 20, 2024

Digital Alternatives to Printing Processes

Vasion Team

Shifting toward sustainable office practices is no longer optional but a necessity for many reasons. For one, companies are shrinking their printing carbon footprint in response to the European Green Deal and out of environmental consciousness. Others are investing in environmentally friendly printing practices as part of their branding, knowing European customers prioritize sustainability when deciding which products to purchase and brands to align with. Yet some organizations do it solely to cut costs, as companies often improve their bottom line when they cut printed materials. 
If you find the logistics of shifting away from printing in your workplace daunting, take a deep breath. You don’t have to completely eliminate printing. In fact, according to a QuoCirca report, three-quarters of respondents say they expect to reduce paper consumption by 2025, but 30% still say paper will be important to their business. So rather than an all-or-nothing mindset, you can invest in a few digital alternatives to printing without alienating yourself from paper altogether. 
Taking this hybrid approach is a simpler, less abrupt shift for companies. You can start taking some steps now to cut back on printed paper without having to eliminate it entirely. If you’re ready to get started, Vasion Automate offers easy switches to digital alternatives. 
  

3 Ways to Cut back on Paper Waste

With Vasion Automate, you can identify outdated paper-based processes and swap them for efficient, safer digital versions. Here are 3 ways Vasion Automate can help you digitize:
 

1. Digital Document Capture

  • Transfer data trapped on paper to editable digital formats with document capture tools using OCR (optical character recognition) capabilities. 
  • Create eForms for contracts, invoices, and customer or employee intake rather than printed versions.
  • Digitize your entire backlog of documents into digital files.
 

2. File Storage and Sharing

  • Digitize old physical documents and store them virtually.
  • Store, upload, share, and access your captured documents from the Admin Console or Mobile Application rather than misplacing paper files. 
  • Update, correct, and edit files digitally to ensure a single source of truth without the confusion of creating multiple physical versions.

    Make the Shift From Paper to Digital

    As your company shifts toward sustainable business practices and reducing print waste, Vasion Automate can help you transition to a low-paper environment. See how much Vasion can reduce your company’s paper waste by scheduling a demo today.

3. Improving Workflows

  • Automate workflows to reduce the amount of paper being printed and reprinted around the office.
  • Sign forms digitally instead of physically using Vasion Automate’s document routing with rule-based automation to reduce paper and speed up approval processes.
  • Unify front- and back-end print management to get a holistic view of where paper is being printed and when to set print quotas.